Telecommuting agreement extended – ALSO- PEF thank you video
Sent on behalf of President Spence:
PEF Leaders, PEF has been in daily negotiations to extend the attached March 15, 2020 temporary emergency agreement with the State for telecommuting, which was due to expire next week. Our stance is that telecommuting should be extended, at the very least, until the end of the year and we will continue to pursue that arrangement. PEF and GOER agreed today to extend the program date in section VIII of the Statewide Telecommuting Pilot Program Agreement until close of business July 17, 2020. Finally, I offer you my deepest and heartfelt thanks and gratitude for all you do each and every day. It is said that a picture is worth a thousand words. I’ll let this video speak for itself: Click here to view PEF thank you video In Unity, Wayne Spence, President PEF
Sent: Sunday, March 15, 2020 7:49 PM
Subject: PEF Temporary, emergency agreement with the State for telecommuting
Sent on Behalf of President Spence:
PEF Leaders, After days of cautious negotiations, we have come to terms on a temporary, emergency agreement with the State for telecommuting during this time of crisis. This program was an attempt to strike a balance between ensuring New York State can continue to function, while providing appropriate precautions for PEF members to prevent the spread of COVID-19. Although this is an emergency situation, we must proceed with a guarded mind to protect the integrity of the PEF contract and make sure our membership is shielded from interpretive managers. This agreement means a large scale use of telecommuting that is new to both PEF and the State, but we believe we have built in the precautions necessary to protect our members. As with anything new, there will be mishaps and hiccups along the way. We are prepared to bring those concerns to the proper level of management and have them addressed. Though this emergency agreement is not everything we were looking for, under the circumstances and time constraints, we were able to get some important wins for our members. For example, in spite of the State standing strong on home visits, after days of sometimes hard negotiations, we were able to have that section removed, which was very important. That said, there are some important things to know and remember about this agreement. First and foremost, this is an emergency, temporary agreement for up to 60 days. The program can be extended upon agreement by both the State and PEF. This is an alternate work arrangement that allows some of our membership to conduct all or some of their work at home. State operations must continue but telecommuting will be approved to the greatest extent possible. This will relieve some of the stressful situations of those that must use mass transit, enter areas of population density and/or deal with the issues of closing schools or daycare. It will also allow for social distancing. Telecommuting under this agreement may be up to five days per week, whereas under our current contract, it is limited to four days per pay period. Please note that although we requested that all members be allowed to telecommute, each agency has the full discretion to deploy their workforce and each application must be approved by supervisors and human resources. We made sure to include protections for our members by negotiating built-in appeal processes for both mandatory and voluntary portions of the temporary agreement. We asked for and received a training, which occurs prior to the actual telecommuting. This is another step that protects our members. Telecommuters/members using personal devices will receive instruction on how to obtain VDI, VPN and/or an RSA token. These must be tested before telecommuting can begin. This is an agreement that not only protects our members but allows those members to continue to provide services during this emergency. Finally, this program will take effect immediately for a period of sixty days upon signature of the State and PEF. It can be extended upon agreement by both parties. This Pilot Program can be cancelled by the State in its sole discretion with one-week advance written notice to PEF. We know this has been a difficult time for everyone, but we hope this emergency agreement will allay some of those concerns. If you have any questions please contact your local leader or field representative.
In Unity, Wayne Spence, President PEF